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Administrative Specialist

Requisition ID
2023-19023
Category
Admin/Office Support
Location : Location
US-MD-West Bethesda
SCA Hourly Rate
USD $38.21/Hr.
Travel Requirement
N/A

Overview

Administrative Specialist (LC/WB-2023-190203F):

 

Bowhead is seeking to network, for an upcoming proposal effort, with Administrative Specialist to support Naval Surface Warfare Center Carderock Division. The contract will support business services in support of Code 80 and other organizations associated with or sponsoring the NSWCCD. The business services include Program Management and Planning, Finance, Logistics, Security, Space Planning, Safety, Administrative Services, Technical Editing, Records Management, and Computer Engineering and IT support.

Responsibilities

  • The selected candidate shall provide personnel at the front desk of Bldg. 1602, Room B306 at JEB Little Creek responsible for greeting guests, maintaining visitor log, and issuing visitor badges. The desk shall be manned from 7:00 a.m. to 5:00 p.m. Monday through Friday.
  • The selected candidate shall provide support to the Detachment’s Travel Systems, the Defense Travel System (DTS), and the legacy Corporate Travel System. The contractor shall receive approved standardized travel request forms from the Travel Drop Box, enter travel information into DTS to schedule/reserve travel and create travel orders, provide Government employee with signed travel orders and reservations, develop and prepare status reports, maintain Travel Log and remain current with DTS and Joint
  • Travel Regulation (JTR) updates. All required training courses shall be completed.The selected candidate shall provide support for mail management functions. The contractor shall collect daily mail from the Base Post Office and distribute within C83.
  • The selected candidate shall create, edit, copy, insert, delete, store, retrieve, and print standard correspondence and documents, which includes memorandums, letters, briefs, and reports.
  • The selected candidate shall be responsible for copying, filing, faxing, CD/DVD copying, and standard document preparation, which includes memorandums, letters, briefs, and reports.
  • The selected candidate shall provide support for meetings, conferences, and events which includes presentation preparations, brochure development, registration, preparation of displays, distribution of meeting minutes, and notes from the related discussions.
  • The contractor shall provide support or attend events in support of NSWCCDDN. The contractor shall process and submit standardized gate access and visitor request forms to the C83 Security Officer.
  • The selected candidate shall monitor the gate access and visitor request results as disseminated from the C83 Security Officer and report the gate access and visitor request status back to the designated Government personnel.
  • The selected candidate shall utilize the Conference Room Reservation System (CRRS) to reserve spaces for conferences, meetings, and appointments. Government personnel will provide the contractor with the required date, anticipated number of attendees, and a generic meeting subject line for room reservation.
  • Basic knowledge of Microsoft Office and Microsoft Outlook.
  • May be called upon to assist in other areas of administrative duties as necessary.

Qualifications

  • High School Diploma or equivalent is required.
  • Minimum of one (1) year of direct related work experience required.
  • Intermediate to advanced level skills in Microsoft Office software suite - Word, Excel, Outlook, PowerPoint
  • Ability to communicate effectively with all levels of employees and outside contacts
  • Strong interpersonal skills and good judgment with the ability to work alone or as part of a team

Physical Demands:

  • Must be able to lift up to 35 pounds
  • Must be able to stand and walk for prolonged amounts of time
  • Must be able to twist, bend and squat periodically

 

 

SECURITY CLEARANCE REQUIREMENTS: Must be able to obtain and maintain a security clearance at the Secret level.  US Citizenship is a requirement for Secret clearance at this location.

 

#LI-BG1

 

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Applicants may be subject to a pre-employment drug & alcohol screening and/or random drug screen, and must follow UIC’s Non-DOT Drug & Alcohol Testing Program requirements. If the position requires, an applicant must pass a pre-employment criminal background history check. All post-secondary education listed on the applicant’s resume/application may be subject to verification.

Where driving may be required or where a rental car must be obtained for business travel purposes, applicants must have a valid driver license for this position and will be subject to verification. In addition, the applicant must pass an in-house, online, driving course to be authorized to drive for company purposes.

UIC is an equal opportunity employer. We evaluate qualified applicants without regard to race, age, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other protected characteristics EOE/AA/M/F/D/V. In furtherance, pursuant to The Alaska Native Claims Settlement Act 43 U.S.C. Sec. 1601 et seq., and federal contractual requirements, UIC and its subsidiaries may legally grant certain preference in employment opportunities to UIC Shareholders and their Descendants, based on the provisions contained within The Alaska Native Claims Settlement Act. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities. Please view Equal Employment Opportunity Posters provided by OFCCP here.

All candidates must apply online at www.uicalaska.com, and submit a completed application for all positions they wish to be considered. Once the employment application has been completed and submitted, any changes to the application after submission may not be reviewed. Please contact a UIC HR Recruiter if you have made a significant change to your application. In accordance with the Americans with Disabilities Act of 1990 (ADA), persons unable to complete an online application should contact UIC Human Resources for assistance (https://uicalaska.com/careers/recruitment/).

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

UIC Commercial Services, LLC is a holding company under Ukpeaġvik Iñupiat Corporation (UIC), an Alaska Native Corporation providing a wide variety of services including a full range of construction services, design and architecture services, environmental consulting, permitting and compliance and remediation, oil and gas support, ocean-going cargo and shipping services and specialized companies. Several of our companies are SBA 8(a) certified, small disadvantaged businesses and offer substantially competitive rates. Collectively, we offer a breadth of services which we perform with a focus on quality results. UIC and its subsidiaries are committed to and strive for safety, quality, business ethics, and shareholder value. We offer competitive benefits including medical, dental, vision, life insurance, accidental death and dismemberment, short/long term disability, and 401(k) retirement plans as well as paid time off programs for eligible full-time employees. Eligible part-time employees are able to participate in the 401(k) retirement plans and state or contract required paid time off programs.

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