UIC Alaska

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Administrative Assistant - UIC Real Estate

Requisition ID
2024-21615
Category
Admin/Office Support
Location : Location
US-AK-Barrow
Travel Requirement
N/A

Overview

Ukpeaġvik Iñupiat Corporation (UIC) is the village corporation of Barrow, Alaska and one of Alaska’s top ten companies. We employ over 3500 people generating $350 million in revenues across the United States and the world. As a proud Alaska Native Corporation, our success brings tremendous growth and benefits to our 3,000 Iñupiaq shareholders. UIC’s diversified commercial and government services business lines include technical and professional services, engineering, manufacturing, maintenance, architecture, marine, regulatory consulting, construction, and operations supporting the community of Barrow. We recruit only qualified people looking to join a company with strong leadership, competent and hard-working staff, and a superior work environment. Our pay and benefits are competitive, and we differentiate UIC as an employer by investing in our employees’ professional development. This position will provide administrative support for the UIC Lands & Real Estate Department.

Responsibilities 

CAREER LADDER DEVELOPMENT TRACK 
This position is included in a Career Ladder Development Track designed to provide for advancement within the UIC family of companies. 
Progression and advancement in your career with UIC will be based upon factors such as 
Longevity, continuing education, skills, knowledge, and responsibility associated with each job in the Career Ladder Development Track.
Each track is designed to advance your career to move vertically within the UIC family of companies.

Answer, screen, and forward calls, providing information and taking messages for the UIC Lands & Real Estate Department. Greet persons entering the office, hear and help resolve needs, and direct them as needed. Process payments
Process land use permit applications.
Draft documents, including deeds, waivers, and land use agreements. Distribute incoming and outgoing mail for the UIC Lands Office.
Code invoices for processing.
Maintain contact with vendors to ensure invoices are paid.
Maintain a tenant database to track residential properties.
Enter work orders and follow up as needed.
Draft and send out notices to tenants.
Coordinate inspections of leased units. Maintain confidentiality on all work-related matters. Scan UIC lands files and upload to Sharepoint.
Update UIC Lands & Real Estate files.

Qualifications

Confidentiality Ability to communicate effectively both written and orally. Ability to work independently. Must be computer literate with experience in using Microsoft Excel, Word, and PowerPoint.

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Applicants may be subject to a pre-employment drug & alcohol screening and/or random drug screen, and must follow UIC’s Non-DOT Drug & Alcohol Testing Program requirements. If the position requires, an applicant must pass a pre-employment criminal background history check. All post-secondary education listed on the applicant’s resume/application may be subject to verification.

Where driving may be required or where a rental car must be obtained for business travel purposes, applicants must have a valid driver license for this position and will be subject to verification. In addition, the applicant must pass an in-house, online, driving course to be authorized to drive for company purposes.

UIC is an equal opportunity employer. We evaluate qualified applicants without regard to race, age, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other protected characteristics EOE/AA/M/F/D/V. In furtherance, pursuant to The Alaska Native Claims Settlement Act 43 U.S.C. Sec. 1601 et seq., and federal contractual requirements, UIC and its subsidiaries may legally grant certain preference in employment opportunities to UIC Shareholders and their Descendants, based on the provisions contained within The Alaska Native Claims Settlement Act. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities. Please view Equal Employment Opportunity Posters provided by OFCCP here.

All candidates must apply online at www.uicalaska.com, and submit a completed application for all positions they wish to be considered. Once the employment application has been completed and submitted, any changes to the application after submission may not be reviewed. Please contact a UIC HR Recruiter if you have made a significant change to your application. In accordance with the Americans with Disabilities Act of 1990 (ADA), persons unable to complete an online application should contact UIC Human Resources for assistance (https://uicalaska.com/careers/recruitment/).

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

UIC Commercial Services, LLC is a holding company under Ukpeaġvik Iñupiat Corporation (UIC), an Alaska Native Corporation providing a wide variety of services including a full range of construction services, design and architecture services, environmental consulting, permitting and compliance and remediation, oil and gas support, ocean-going cargo and shipping services and specialized companies. Several of our companies are SBA 8(a) certified, small disadvantaged businesses and offer substantially competitive rates. Collectively, we offer a breadth of services which we perform with a focus on quality results. UIC and its subsidiaries are committed to and strive for safety, quality, business ethics, and shareholder value. We offer competitive benefits including medical, dental, vision, life insurance, accidental death and dismemberment, short/long term disability, and 401(k) retirement plans as well as paid time off programs for eligible full-time employees. Eligible part-time employees are able to participate in the 401(k) retirement plans and state or contract required paid time off programs.

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