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Lodging Coordinator - UIC Science

Requisition ID
2024-22035
Category
Logistics & Transportation
Location : Location
US-AK-Barrow
Travel Requirement
N/A

Overview

The UIC Science Lodging Coordinator’s primary responsibility is to oversee the UIC lodging facilities at the NARL. UIC Science manages two mancamp style dormitories and a house used primarily for family lodging. Each facility has common use kitchens, bathrooms, and lounge areas. The Lodging Coordinator will work with housekeeping staff to ensure facilities are cleaned regularly, will make sure rooms are ready for client arrivals, and will be responsive to client needs with lodging.

Responsibilities

Essential Functions

 

  • Responsible to identify and write supply lists for residential supplies and provide security and inventory control.
    • Coordinate housekeeping and janitorial duties
    • Attention to detail and accuracy required for complex administrative tasks.
    • Document and address client questions, concerns, and recommendations regarding lodging facilities.
    • Orientation assistance for incoming or outgoing researchers as requested, receive and direct visitors and clients
    • Assist with and operate online reservation system
    • Ability to create excel, word or pdf documents to assist with tracking or record keeping.
    • Assist housekeepers with time keeping
    • Coordinate basic maintenance needs of lodging facilities

• Ability to practice safe working standards.
• Other duties assigned.

 

Knowledge and Critical Skills/Expertise:

• It is essential that the Lodging Coordinator has the ability to work well with people, and has demonstrated strong communication skills both verbal and written.
• Extensive software skills are required, as well as Internet research abilities.
• Planning, organizing, and prioritizing work load are primary duties.
• Ability to work methodically and independently
• Ability to work as part of a team
• Ability to handle high work load during busy months
• Ability to handle high stress loads

Qualifications

Required Experience:

  • High School Diploma or equivalent
    • administrative experience
    • Proficient in Microsoft Office Suite software.
  • customer service experience

Valid driver’s license is required


Experience in the Logistics Field

 

Physical Demands:

• Must be able to use standard office equipment.
• Must be able to lift and carry files weighing up to 10 pounds.
• Sitting at a computer for long periods of time.

 

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Applicants may be subject to a pre-employment drug & alcohol screening and/or random drug screen, and must follow UIC’s Non-DOT Drug & Alcohol Testing Program requirements. If the position requires, an applicant must pass a pre-employment criminal background history check. All post-secondary education listed on the applicant’s resume/application may be subject to verification.

Where driving may be required or where a rental car must be obtained for business travel purposes, applicants must have a valid driver license for this position and will be subject to verification. In addition, the applicant must pass an in-house, online, driving course to be authorized to drive for company purposes.

UIC is an equal opportunity employer. We evaluate qualified applicants without regard to race, age, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other protected characteristics EOE/AA/M/F/D/V. In furtherance, pursuant to The Alaska Native Claims Settlement Act 43 U.S.C. Sec. 1601 et seq., and federal contractual requirements, UIC and its subsidiaries may legally grant certain preference in employment opportunities to UIC Shareholders and their Descendants, based on the provisions contained within The Alaska Native Claims Settlement Act. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities. Please view Equal Employment Opportunity Posters provided by OFCCP here.

All candidates must apply online at www.uicalaska.com, and submit a completed application for all positions they wish to be considered. Once the employment application has been completed and submitted, any changes to the application after submission may not be reviewed. Please contact a UIC HR Recruiter if you have made a significant change to your application. In accordance with the Americans with Disabilities Act of 1990 (ADA), persons unable to complete an online application should contact UIC Human Resources for assistance (https://uicalaska.com/careers/recruitment/).

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

UIC Commercial Services, LLC is a holding company under Ukpeaġvik Iñupiat Corporation (UIC), an Alaska Native Corporation providing a wide variety of services including a full range of construction services, design and architecture services, environmental consulting, permitting and compliance and remediation, oil and gas support, ocean-going cargo and shipping services and specialized companies. Several of our companies are SBA 8(a) certified, small disadvantaged businesses and offer substantially competitive rates. Collectively, we offer a breadth of services which we perform with a focus on quality results. UIC and its subsidiaries are committed to and strive for safety, quality, business ethics, and shareholder value. We offer competitive benefits including medical, dental, vision, life insurance, accidental death and dismemberment, short/long term disability, and 401(k) retirement plans as well as paid time off programs for eligible full-time employees. Eligible part-time employees are able to participate in the 401(k) retirement plans and state or contract required paid time off programs.

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