Ukpeaġvik Iñupiat Corporation (UIC) is the Alaska Native Village Corporation of Utqiaġvik, Alaska and is recognized as one of Alaska’s top 10 companies with approximately 4,000 employees nationwide and revenues above $800M annually. UIC is projected to grow substantially in the coming years to become a top 3 company in Alaska by 2030.

We are a proud Alaska Native Corporation. Our business efforts are guided by Iñupiat values, and our success brings growth and benefits to our Iñupiat shareholders. The size and diversity of our operations means we have a broad variety of career opportunities. We recruit highly qualified people to join a workforce characterized by strong leadership, competent and hard-working staff, and a superior work environment with a focus on career development, great wages and benefits.

Job Summary

This position will be responsible for the clerical administration and office management of the UIC Corporate Office in Barrow. Duties include maintaining supply and equipment inventory and assisting with the office security and administration, greeting visitors, answering incoming phone calls and providing support to senior staff. The successful candidate will also support travel and meeting functions for the management team and provide marketing support.  The Office Manager must ensure high standards of professionalism and performance at all times and requires exceptional organizational skills, attention to detail, and the ability to handle a variety of tasks in a fast-paced environment.

Office Management:

• Receive and sort incoming mail and deliveries and manage outgoing mail.
• Support day-to-day office operations, including managing office supplies, equipment, and maintaining a tidy work environment, including for all shared, file, and storage spaces.
• Support asset management for IT, electronics, vehicles and key distribution and retrieval, in coordination with the appropriate departments and companies.
• Assists and organizes programs, events, meetings, or conferences by arranging facilities and caterers, issuing information or invitations, coordinating speakers, and controlling event budgets.
• Organizing and scheduling conference rooms.
• Greeting visitors, answering incoming phone calls, and delivering excellent service to our visitors.
• Provide support as the back-up and alternate for the front reception and with the employee man-haul as needed.

Management Support:

• Manage and schedule appointments, meetings, and travel arrangements for senior managers.
• Handle confidential information with discretion and maintain the highest level of professionalism.
• Demonstrate flexibility to work with different supervisors, departments, and companies as needed and to assist with other duties as assigned.

 Administrative Support:

• Prepare and maintain accurate records, files, and documentation.
• Assist with project management tasks, including tracking project milestones and deadlines.
• Perform general administrative duties such as data entry, filing, and office organization.
• Notarize documents as needed.

Marketing Support:

• Coordinate with Marketing & Communications staff as needed to support events.
• Branded documents and logo wear coordination
• Trade show and printed materials coordination
• Other duties as assigned.

KNOWLEDGE, SKILLS & ABILITIES:

• Excellent administrative and organizational skills.
• Excellent verbal and written communication skills.
• Proven dependability and ability to manage a large workload with competing priorities.
• Ability to work independently with minimum supervision.
• Ability to work effectively and productively with different employees, representatives of other organizations, and the public.
• Excellent administrative and clerical skills, with some experience in word processing, managing files and records, note taking, designing forms, and other office procedures and terminology.
• Expertise with supporting software applications, to include Adobe, Word, Outlook, Excel, SharePoint, PowerPoint, and various online travel applications.
• Ability to interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism and confidentiality.
• Dependable performance and punctual attendance.
• Ability to be available for some evening/weekend/holiday for large company events, annual meetings, and busy periods.
• Demonstrated ability to maintain confidentiality.
• Experience working within an Alaska Native Corporation preferred.

QUALIFICATIONS

• High school graduate or equivalent required
• Associate or bachelor’s degree preferred.
• Six to eight years of professional work experience, four of which are supervisory is required.
• Must have valid Alaska Driver’s License.

Authorized Driver Requirement

• Employee must possess a valid driver license and pass Smith Driver Training within one year of hire.
• Individuals with one or more serious violations (DUI/DWI) shall not be authorized to drive vehicles, including company, personal or rental cars to conduct company business.
• Employee must follow the UIC Authorized Driver Policy and Procedures regarding approved vehicle usage.

Drug and Alcohol Testing Programs

• All employees must pass Non-DOT pre-employment drug screening and follow all Non-DOT Drug and Alcohol Testing Program guidelines and requirements.
• If working on a DOT project, employees must pass a DOT pre-employment drug screening and follow all DOT Drug and Alcohol Testing Program requirements.

Equipment Used

Common office equipment such as:

• Computers, tablets, and smart phones
• Print/Copy/Scan/Fax Machines
• Telephones, teleconferencing systems, and videoconferencing systems

WORK ENVIRONMENT & CONDITIONS

This position is based in Barrow, Alaska. Typical office setting in a large office building. Work is generally sedentary in nature but may require frequent standing and walking. May be subject to environmental conditions of a general office setting.

Physical & Mental Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is frequently required to read text on a computer screen and hard copy, stand or sit, talk, and hear.
• The employee is occasionally required to stand, walk, and reach with hands and arms.
• Exposure to moderate levels of noise in a well-lit, well-ventilated, and moderately paced office environment.
• The employee must regularly lift and/or move up to 20 pounds.

UIC Preference Hiring:

Ukpeaġvik Iñupiat Corporation (UIC) considers all applicants for employment without regard to race, color, sex, national origin, religion, age, physical or mental disability, family responsibility, marital status, sexual orientation, political affiliation, veteran’s status, or any other legal protected status. In furtherance, pursuant to The Alaska Native Claims Settlement Act 43 U.S.C. Sec. 1601 et seq., and federal contractual requirements, UIC and its subsidiaries may legally grant certain preference in employment opportunities to UIC Shareholders and their Descendants, based on the provisions contained within The Alaska Native Claims Settlement Act. EOE/AA/M/F/D/V