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Project Assistant - UMIAQ Design

Requisition ID
2026-26651
Category
Accounting/Finance
Location : Location
US-AK-Anchorage
Travel Requirement
N/A
Entity : Name
UMIAQ Design LLC

Overview

UMIAQ Design, LLC is seeking a Project Assistant to provide technical editing and project support services to our Anchorage-based team of architects and engineers. Responsibilities include drafting and editing project documents, as well as administrative tasks such as scanning and organizing documents and handling front desk duties as required. Some requests may require handling sensitive information, such as personnel wages or HR information. This position reports to the General Manager of UMIAQ Design.

Responsibilities

Essential functions will include: 

  • Creating and editing technical specifications.
  • Drafting, editing, and proofreading written documents, such as project proposals, contracts, reports, letters, emails, and other project documents.
  • Ensuring compliance with formatting and submission guidelines.
  • Ensuring clarity, consistency, and coherence of messaging, tone, and style throughout a document, as well as tailoring document content to specific client requirements and industry standards.
  • Maintaining document templates, digital files, and other relevant resources.
  • Collaborating with team members to gather feedback and incorporate improvements into office documents.
  • Tracking document progress, deadlines, and deliverables to support general manager.
  • Maintaining group calendars
  • Performing administrative tasks such as document scanning, filing, and organizing documents.

Qualifications

Minimum Qualifications:

  • Bachelor's degree in English, Communications, or Business, or 1 to 3 years of proven experience in document writing, technical writing, or a similar role.
  • Intermediate to advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
  • Proficiency with Bluebeam Revu and RIB SpecLink is preferred.
  • Exceptional writing, editing, and proofreading skills.
  • Familiarity with technical document development processes and techniques.
  • Strong attention to detail.
  • Ability to work under tight deadlines.
  • Excellent research and analytical abilities.

Physical and Mental Demands:

  • Prolonged periods of sitting or standing using computers or office equipment.
  • Occasional light lifting of office supplies and materials (up to 25 pounds).
  • Regularly perform multiple tasks simultaneously in a busy office setting with frequent interruptions.
  • Must be able to read and interpret documents and communicate clearly, both verbally and in writing.
  • Regular interaction with clients and staff, requiring effective interpersonal and communication skills.

Working Conditions:

  • Work is performed in a typical office environment.
  • Standard work hours with some overtime or adjusted schedules based on project deadlines.

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Applicants may be subject to a pre-employment drug & alcohol screening and/or random drug screen, and must follow UIC’s Non-DOT Drug & Alcohol Testing Program requirements. If the position requires, an applicant must pass a pre-employment criminal background history check. All post-secondary education listed on the applicant’s resume/application may be subject to verification.

Where driving may be required or where a rental car must be obtained for business travel purposes, applicants must have a valid driver license for this position and will be subject to verification. In addition, the applicant must pass an in-house, online, driving course to be authorized to drive for company purposes.

UIC is an equal opportunity employer. Ukpeaġvik Iñupiat Corporation (UIC) considers all applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, gender or gender identity, pregnancy, national origin, age, disability, military/veteran status, marital status, genetic information, or any other legally protected status. Pursuant to The Alaska Native Claims Settlement Act 43 U.S.C. Sec. 1601 et seq., and subject to other state and federal requirements, UIC and its subsidiaries may legally grant certain preference in employment opportunities to UIC Shareholders and their Descendants. Please view Equal Employment Opportunity posters here.

All candidates must apply online at www.uicalaska.com, and submit a completed application for all positions they wish to be considered. Once the employment application has been completed and submitted, any changes to the application after submission may not be reviewed. Please contact a UIC HR Recruiter if you have made a significant change to your application. In accordance with the Americans with Disabilities Act of 1990 (ADA), persons unable to complete an online application should contact UIC Human Resources for assistance www.uicalaska.com/careers/recruitment/.

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

Ukpeaġvik Iñupiat Corporation (UIC) is the village corporation of Utqiaġvik, Alaska and is recognized as one of Alaska’s top 10 companies with approximately 4,400 employees nationwide and revenues above $1 Billion annually. UIC is projected to grow substantially in the coming years to become a top 3 company in Alaska by 2030. As a proud Alaska Native Corporation, our success brings growth and benefits to our Iñupiat shareholders. The size and diversity of our operations means we have a broad variety of career opportunities.

UIC and its subsidiaries are committed to and strive for safety, quality, business ethics, and shareholder value. We offer competitive benefits including medical, dental, vision, life insurance, accidental death and dismemberment, short/long term disability, and 401(k) retirement plans as well as paid time off programs for eligible full-time employees. Eligible part-time employees are able to participate in the 401(k) retirement plans and state or contract required paid time off programs.

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